News
City of
Special Town Meeting Minutes
City Hall @
o CALL TO ORDER
Ø Mayor Rob Wagoner called the
o ROLL CALL
Ø Mayor Rob Wagoner Present
Ø Commissioner Carol Walters Absent
Ø Commissioner Miriam Reese Present
Ø Commissioner Claude Christensen Present
Ø Commissioner Calvin Pitts Present
Ø City Attorney Rand Marshall Present
Ø City Clerk Cindy Foster Present
Ø Police Chief Jerry Powell Absent
o Mayor Wagoner addressed the residents of Sadieville regarding Phase I of the Sewer Project. He informed them of the funds available for the project and the potential expenses.
o Mayor Wagoner introduced the City Commission, HMB Engineers representatives and Kenney Inc. representatives to the residents.
o Mayor Wagoner discussed future plans for expansion to the interstate.
o The City Administrator of the project, Commissioner Christensen, announced the construction will begin on
o Commissioner Christensen discussed the locations of Phase I, and that the owners are responsible for the inside of their homes being up to code. He warned the residents that there will be inconveniences.
o There was discussion about the rebuilding of
o The Mayor announced that the city is going to receive grant money for remilling, repaving, widening, new culvert and road will be raised to meet
o Commissioner Christensen discussed Phase II being the lines running to
o The Mayor spoke about state legislators being positive about the project and that Sadieville will be used for a model city for other cities in
o The protocol for complaints was discussed and business cards were available for Sadieville residents.
o The floor was open for questions from the residents of Sadieville.
o There was a question about sidewalks. Mayor Wagoner said that sidewalks are not being repaired at this time and he is working on a Streetscape grant from Kentucky Department of Transportation.
o Kenney Inc. is willing to review future projects for Sadieville and give bids.
o There was a question about the easements remaining the same. The answer was yes, but Commissioner Christensen stated that there could be unforeseen changes in which the residents would be notified in advance.
o Mayor Wagoner and Commissioner Christensen commended Kenney Inc. on their outstanding reputation.
o There was a question about septic tanks and Mr. Kenney informed the residents about the process.
o There was a question about a time frame for Phase III and Commissioner Christensen forecasted 2009.
o Phase II will be at the end due to
o There was discussion about the sewer project starting at the Sadieville Wastewater Treatment Plant and run west to the interstate.
o There was discussion about easements to the interstate and that Joel Day is still working on the survey.
o Commissioner Christensen spoke about the new pumping stations (5).
o The plant will come off line when Sadieville is hooked to
o There was a question about Eagle Bend lines. Phase II will replace lines that need to be replaced since some of the lines are new. That Phase is still in the engineering stage.
o There were questions regarding sewer bills. They will continue from Kentucky American Water until Sadieville ties in with
o Mayor Wagoner discussed the purchase of the
o Commissioner Christensen spoke about the immediate improvements needed and that the city is looking into grants for restoration.
o Commissioner Christensen discussed the advantages of the city being annexed to the interstate.
o Mayor Wagoner discussed the possibility of Sadieville reclassifying this summer to a fifth class city.
o Mayor Wagoner discussed the history of the
o Mayor Wagoner spoke about potential buyers for some of the older and historical buildings in town.
o There was discussion about the possibility of
o Commissioner Christensen made the motion to adjourn; Commissioner Reese seconded the motion; all in favor; motion carried. The meeting adjourned at 7:59 p.m.
__________________ _________________________________
Date of Approval Rob Wagoner, Mayor
_________________________
Regular Meeting Minutes
City Hall @
o CALL TO ORDER
Ø Mayor Wagoner called the
o ROLL CALL
Ø Mayor Rob Wagoner Present
Ø Commissioner Carol Walters Present
Ø Commissioner Miriam Reese Present
Ø Commissioner Claude Christensen Present
Ø Commissioner Pitts Present
Ø Chief Jerry Powell Absent
Ø City Attorney Rand Marshall Present
Ø Clerk Cindy Foster Present
o The City Commission voted on accepting Brian Eads as a member of the Sadieville Ethics Board. Mayor Wagoner made the motion to accept; Commissioner Christensen seconded the motion; all in favor; motion carried.
o Brian Eads was sworn in as a member of the Sadieville Ethics Board by Attorney Marshall.
o The minutes from
o The minutes from
o The transactions for April 2008 were reviewed. Commissioner Reese made a motion to accept the transactions. Commissioner Walters seconded the motion; all in favor; motion carried.
o The May 2008 unpaid bills were reviewed. Commissioner Christensen made a motion to accept unpaid bills. Commissioner Walters seconded the motion; all in favor; motion carried.
o Mayor Wagoner discussed bank accounts and interest rates.
o Representatives for KLC Insurance, Phillip Hunt and Trish Goff, presented a proposal for insurance for FY 2008/2009. Commissioner Reese will meet with KLC to go over historical value.
o Chad Kiper from Carroll and Stone Insurance (EMC Insurance Companies) presented a proposal for insurance for FY 2008/2009.
o The City Commission decided that Attorney Marshall would meet individually with the representatives from each company before making a decision.
o Ann Zeysing and family were present to discuss city boundaries and their farm being inside or outside the city limits. Mayor Wagoner will meet with the Zeysings at a later date.
o Sandy Hargis voiced a concern regarding safety of children in Sadieville.
o Commissioner Reese made a motion to take a break at
o The meeting was called back to order at
o ROLL CALL
Ø Mayor Rob Wagoner Present
Ø Commissioner Carol Walters Present
Ø Commissioner Miriam Reese Present
Ø Commissioner Claude Christensen Present
Ø Commissioner Pitts Present
Ø Chief Jerry Powell Absent
Ø City Attorney Rand Marshall Present
Ø Clerk Cindy Foster Present
o Commissioners’ Reports:
Ø Commissioner Christensen
û Commissioner Christensen discussed dealing with the surplus furniture from the depot basement. He will do an inventory and bring a list to the City Commission.
û Commissioner Christensen reported that the depot basement renovations are almost complete.
û Commissioner Christensen approached HH Contractors about renovating the Caboose.
û The Mayor suggested having HH Contractors look at the roof and window of the
Ø Commissioner Reese
û Commissioner Reese discussed purchasing 3 more new picnic tables and an umbrella. Commissioner Reese made a motion to approve $ 2,500.00; Commissioner Christensen seconded the motion; all in favor; motion carried.
û The City Commission discussed painting the old picnic tables.
Ø Commissioner Walters
û The City Commission discussed
û Wes Mattingly from HMB Engineers presented a proposal for a plan regarding new projects for infrastructure improvement. Mr. Mattingly will put together a map which shows future projects for improvements for the city and present it to the City Commission for decisions. A retainer of $15,000.00 was discussed for design of new projects. Mayor Wagoner made a motion to move forward with development of improvement plan as written; Commissioner Christensen seconded the motion; all in favor; motion carried.
Ø Commissioner Pitts
û Commissioner Pitts discussed mowing nuisances. Calvin Bates gave a $300.00 estimate for mowing the old school property. The City Commission discussed giving the property owners a 10 day limit notice.
û Commissioner Pitts discussed putting in a work order for the speed limit and children at play sign to be put up on
o Attorney Marshall’s Report:
Ø Attorney Marshall reported that all easements are completed and property owners need to be contacted for signatures. Attorney Marshall will bring a list on
Ø Attorney Marshall has completed a letter to property owners with delinquent taxes and is filing complaints.
Ø There was discussion regarding the transactions with the Trustees of Mt. Pleasant Baptist Church.
o Police Report:
Ø Chief Powell was not present.
o City Clerk Treasurer Report:
Ø Clerk Foster presented an updated delinquent tax status report.
Ø Clerk Foster discussed the upcoming KLC Convention and who will be attending.
Ø Clerk Foster presented a brochure for a scholarship for sponsoring a child for 4-H camp. The City Commission declined.
Ø Clerk Foster discussed the upcoming Clerk’s Meeting in August at the
o Other Business:
Ø Attorney Marshall presented the first reading of the Budget Ordinance for the City of
Ø Attorney Marshall presented the first reading of the Budget Ordinance for the
Ø Attorney Marshall presented the first reading of the Scott County Floodplain Management Ordinance. Commissioner Christensen made the motion to accept the ordinance as written; Commissioner Walters seconded the motion; all in favor; motion carried.
o The City Commission discussed the possibility of a Sadieville Historical Society and that Rachel Southworth is interested. The Kentucky State Historical Society will give information needed to start. Commissioner Reese will be in charge of starting the process.
o Commissioner Reese made a motion to adjourn the meeting. Commissioner Walters seconded the motion; all in favor; motion carried. The meeting adjourned at
__________________ _________________________________
Date of Approval Rob Wagoner, Mayor
__________________________
City of
Preconstruction Conference Minutes
City Hall @
o ATTENDEES
Ø Mayor Rob Wagoner Present
Ø Commissioner Carol Walters Absent
Ø Commissioner Miriam Reese Absent
Ø Commissioner Claude Christensen Present
Ø Commissioner Calvin Pitts Present
Ø City Attorney Rand Marshall Present
Ø City Clerk Cindy Foster Present
Ø Police Chief Jerry Powell Absent
Ø HMB Engineers Representatives Present
Ø Kenney Inc. Representatives Present
o Steve Willard, HMB Engineers Construction Administrator presented and reviewed the agenda for the Preconstruction Conference.
o Mayor Wagoner discussed the groundbreaking ceremony to be held on
o The first progress meeting will be on
o The Project sign will be installed at the corner of Highways 25 and 32. The sign will be used at the groundbreaking ceremony at the plant.
o Mr. Kenney discussed that the staging area for Kenney Inc. will be at the property of John Toncrey on Highway 32.
o All parties signed the Executed Copy of the Contract.
o The meeting ended at
o Steve Willard will have official minutes of the Preconstruction Conference.
_________________________
SEWER UTILITY
Operations:
The system is currently operating properly with an average daily flow of 21,455 gallons over the past 12-months. However, new concerns have developed with respect to the treatment plant operations. The "black tank" has developed leaks, some of which cannot be repaired. Investigations are underway regarding alternative solutions such as installing a liner that will prevent leaks until the plant is retired or replaced. For now, the plant is operating within regulatory requirements. The collection system continues to be something of a problem but as each problem surfaces, proper actions are promptly taken to ensure continued operation of a safe system.
Sewer Improvement Project:
Progress continues with the Sadieville Sewer Improvement Project. This $5.5 million, 3-phase project will replace all obsolete sewer collection lines, upgrade existing pumping stations, retire the aging Wastewater Treatment Plant and expand sewer service to the KY-32/I-75 interchange over the next 18 months. We are nearing the bidding process in which the construction contract will be established and we anticipate that construction contracts will be in place by December, 2007, with actual construction to begin approximately 90 days after that.
The current project schedule is as follows:
§ Preliminary Engineering was completed in October, 2005.