Regular Meeting Minutes

July 13, 2010

City Hall @ 9:30 a.m.

o  CALL TO ORDER

Ø  Mayor Claude Christensen called the July 13, 2010, Regular Meeting to order at 9:30 a.m.

o  ROLL CALL

Ø  Mayor Christensen                                                                                          Present

Ø  Streets Commissioner                                                                                    Present

Ø  Parks and Recreation Commissioner                                                        Present

Ø  Public Works Commissioner                                                                        Absent

Ø  Public Safety Commissioner                                                                        Absent

Ø  City Attorney Rand Marshall                                                                       Present

Ø  Police Chief Jerry Powell                                                                               Present

Ø  Clerk Cindy Foster                                                                                           Present

o  Minutes from the June 8, 2010 Regular Meeting were reviewed; Commissioner Reese made a motion to accept; Commissioner Walters seconded the motion; all in favor; motion carried.

o  June 2010 Transactions were reviewed.  Commissioner Walters made a motion to accept; Commissioner Reese seconded the motion; all in favor; motion carried.

o  July 2010 Unpaid Bills were reviewed. Commissioner M. Reese made a motion to accept the unpaid bills Commissioner Walters seconded the motion; all in favor; motion carried. 

o  The delinquent taxes for Nannie Roberts were not paid by the July 8^th deadline. Attorney Marshall will file a lien. Commissioner Walters asked about the delinquent taxes for the Terry Bowman property. Attorney Marshall will check on the status of the property.

o  Attorney Marshall reviewed the revised contract for service by Guy Driver on the Mt Pleasant property. He will make any necessary changes and present it to Mr. Driver.

o  Attorney Marshall reviewed the modified contract with HMB Engineers for the Sewer Project and has approved it as written. He has not prepared any easements for Phase II. Mike Hockensmith is doing the appraisals and Attorney Marshall will complete the easements to be mailed with the appraisals to the property owners. The Commission also discussed the Main Street/Eagle Bend part of the project.

o  Wes Mattingly and Joe Grider were present to discuss the contract modification for Sewer Project. Mayor Christensen made a motion to approve the contract amendment; Commissioner Reese seconded the motion; all in favor; motion carried. Commissioner Walters asked about the pump stations and they will all continue to be used, except the one on Mulberry Lane might get moved. Commissioner Walters asked if the individuals whose plumbing was not to code have had the plumbing fixed.  Mayor Christensen has not heard anything about anyone not meeting code at this time.

o  Mayor Christensen discussed having a Town Hall Meeting in August to discuss the sewer project, finances and discussion of police in Sadieville.

o  Mayor Christensen discussed pay options for the Commissioners and would like to change to per diem. The Ordinance would have to be re-written prior to December 31^st. He also discussed Commissioners attending other meetings and being on other Committees throughout the County.

o  Commissioner Parrish was absent. The deck and railing work is not finished. It is unknown if the post at the Wastewater Treatment Plant is fixed.

o  Mayor Christensen presented the proposal for new guttering on the Depot for $650.00 Commissioner Reese made a motion to approve the work; Commissioner Walters seconded the motion; all in favor; motion carried.

o  Commissioner M. Reese has not worked on the Equipment repairs and assembly. She has not been able to contact the County regarding mulch yet.

o  Commissioner M. Reese reported that she sent pictures to Commissioner B. Reese of grass nuisances. He will be in town the first week of August. The Commission wants Calvin to mow the yard on Pike Street that has not been mowed all year.  He will also weedeat the property between Mizzell and Bristol.

o  Mayor Christensen talked to Mike Mizzell about keeping his grass in compliance.

o  Attorney Marshall will check on the bankruptcy status of the properties owned by Jerry and Karen Bristol.

o  The Commission wrote a draft letter for the Mayor to sign and mail regarding the basketball goal on Roberts Lane. It will be sent to John Hall certified mail.

o  Attorney Marshall said the Scott County Health Department informed him that a property in the City has sewer leakage. The Health Department is handling the situation.

o  Commissioner Walters discussed the potholes were fixed by the Scott County Road Department and the Mayor asked Clerk Foster to draft a letter of thanks to J.R. Brandenburg.

o  Commissioner Walters will check the wash at the parking lot on Pike Street and have gravel put down.

o  The Commission discussed moving the Sadieville City Limits signs and the sludge that leaks from the Railroad Overpass. Commissioner Walters is responsible to take action on these issues. 

o  There was more discussion about tractor trailers coming through town. Commissioner Walters will talk to J.R. Brandenburg about a sign at the corner of Highways 25 and 32 on the Zeysing property.

o  Mayor Christensen discussed the Te-21 Grant and that he will send in the Intent to Apply next week. The grant would request will be for $350,000.00 for sidewalks, guttering, curbs and streetscape on Main and Pike Streets. If the City is invited to apply, the full application is due in August and if the grant is awarded, the City would receive the funds at the end of the calendar year.

o  Chief Powell has submitted the paperwork for the BPV grant to Clerk Foster for reimbursement.

o  Chief Powell wants to go to the Kentucky Association of Police Chiefs Conference in Bowling Green August 9-12. Commissioner Reese made a motion to approve; Commissioner Walters seconded the motion; all in favor; motion carried.

o  Mayor Christensen discussed the Public Hearing in Scott County on August 5^th regarding FEMA and the floodplain.

o  Clerk Foster presented the prepay contract for heating fuel with Southern States. The cost will be locked in at $2.04 per month. Commissioner Reese made a motion to accept the contract for 1,300 gallons at $2.04 per gallon ($2,652.00); Commissioner Walters seconded the motion; all in favor; motion carried.

o  The Commission discussed new computers. Mayor Christensen suggested a new desktop for the Clerk’s office and laptop for the Commissioners to share. Commissioner Walters made a motion for up to $3,000.00 for computer equipment, software conversion and upgrade work; Commissioner Reese seconded the motion; all in favor; motion carried.

o  Clerk Foster presented the 2010 Budget/Finance Report. The Mayor discussed discretionary funds and how they should be used. He discussed the retaining wall and corner of College Street cost estimate of $16,000.00. He also discussed a cost estimate of $38,000.00 for Angle Avenue and Church Streets and a guardrail at the park. When Main Street is under construction for the Sewer Project they will address the problems at that time. The Commission decided to discuss these issues at the next meeting.

o  Mayor Christensen discussed the Finance Report for Sewer and the Commission does not want to make a rate adjustment at this time.

o  Clerk Foster presented the proposal from Architect Greg Fitzsimons to begin the foundation work on the Rosenwald School. There is presently $11,250.00 to begin. Commissioner Reese made a motion to accept the $1,500.00 proposal for the Architect; Commissioner Walters seconded the motion; all in favor; motion carried.

o  Mayor Christensen reported that Sandra Whelan and Jamie Donovan have agreed to be on the Board of Adjustments. It is a staggered 4 year term of office. Mayor Christensen made a motion to approve Jamie Donovan and Sandra Whelan to be sworn in on the Board of Adjustments with their term starting the day they are sworn in; Commissioner Reese seconded the motion; all in favor; motion carried.

o  Lisa Shirey was present and stated that she was concerned about the possibility of the Police Department being diminished. Mayor Christensen stated that at this time it will not be diminished and he wants to schedule a workshop to explore alternatives. He would like to put it on the Agenda for the Town Meeting.

o  Mayor Christensen made a motion to enter into an Executive Session for personnel issues and potential employee discipline versus dismissal; Commissioner Walters seconded the motion; all in favor; motion carried. The meeting adjourned and moved into Executive Session at 11:45 a.m.

o  The Executive Session adjourned at 12:27 p.m. with no final action regarding the discussion and that the Mayor will update employee appraisals and position descriptions.

o  CALL TO ORDER

Ø  Mayor Claude Christensen called the June 8, 2010, Regular Meeting to order at 12:30 p.m.

o  ROLL CALL

Ø  Mayor Christensen                                                                                          Present

Ø  Streets Commissioner                                                                                    Present

Ø  Parks and Recreation Commissioner                                                        Present

Ø  Public Works Commissioner                                                                        Absent

Ø  Public Safety Commissioner                                                                        Absent

Ø  City Attorney Rand Marshall                                                                       Present

Ø  Police Chief Jerry Powell                                                                               Present

Ø  Clerk Cindy Foster                                                                                           Present

o  Commissioner Walters made a motion to adjourn the meeting; Commissioner Reese seconded the motion; all in favor; motion carried.  The meeting adjourned at 12:33  p.m.

By Claude Christensen, Mayor

 They say the only true constant is change.  For Sadieville, that axiom certainly holds true these days.  New city leadership, a new city plan, and only the best of intentions are all indicators that “the times, they are a changing…” in beautiful downtown Sadieville.  The City of Sadieville has undertaken a multi-faceted multi-year program to systematically reinvent itself.

“Sadieville Renaissance” is the working title we have given this effort now underway.  It is at its heart an economic revitalization program that will result in a new start for the City and sustainable improvements in the quality of life for our citizens.  The interrelated initiatives included are: Sewer Improvement Project (completion); Safe Streets & Walkways; Business District Redevelopment; Historic Preservation, and Housing Renewal.  This is an ambitious plan, but it provides us with direction for the future and a framework within which to work.  These interrelated cross-cutting initiatives are outlined in “Sustainable Sadieville” our newly minted Comprehensive Plan for the City.  In addition to our ongoing relationship with Scott County, recent
“partnering” activities of note include completion of our application to the Department of Local Government for a Community Development Block Grant to fund the final phase of our wastewater project, receipt of a Beautification grant from Bluegrass PRIDE, and receipt of Preservation grants from Toyota, the National Trust for Historic Preservation, and the Kentucky Heritage and Humanities Councils.

Historically viewed as a small, rural hamlet a few miles north of Georgetown, Sadieville offers a number of intriguing features.  We have the only undeveloped interchange in I-75 between Lexington and Cincinnati less than 2 miles from the downtown area, a surprisingly rich cultural heritage, and abundant natural resources.  Properly cared for, Sadieville has something good to offer its citizens as well as the surrounding area, but to-date, its potential has not been realized.  So far, we have partnered with Toyota Motor Manufacturing, Bluegrass PRIDE, The Kentucky Heritage Council, Scott County Tourism Commission, and the National Trust For Historic Preservation.  To that end, we are anxious to enlist additional partners in this undertaking and in forming constructive collaborations with our neighbors.  If you are looking for a little civic adventure, come on up the road a few miles and bring your ideas.  We’d like to talk with you.

Preservation Committee, Beautification Committee, Events/Fundraiser Committee, Railroad Festival Committee. For more information, call (502) 857-4576.

We will begin with a Birthday Brunch at 11:00 a.m. at the Christian Church. Kidsfest will be from noon until 2:00 p.m. with games and events for kids. There will be a miniature train and ponies to ride down at Pike Street Park all day. We will have historians and storytellers at the Depot and music at the Pavilion. There will crafts, games, food and music all day.

On September 14th we received a letter from the Kentucky Heritage Council stating that the Mt Pleasant Baptist Church and the Sadieville Rosenwald School are eligible for the National Register of Historic Places under criterion A for their association with the history of African-American education, religion, and society in the early twentieth century Sadieville.

We will now make plans to proceed with the nomination of the two structures and have been developing plans for preservation and continued use.

Part of the plans for the nomination process will be seeking the funds through grants, donations and fundraisers. If you are interested in making a donation, please call (502) 857-4576.

We greatly appreciate your support and partnership with this project!

City Clerk Cindy Foster has been working with Georgetown Main Street Director, Kitty Dougoud, to acheive certification by the end of 2011.